Montaasin vaalikokous 27.11.2025

Are you interested in organizing movie nights and excursions? Have you always dreamed of coordinating a film production? Do you want to leave your mark on a movie club with almost 70 years of fascinating history? Now’s your chance to join the most exciting club in Otaniemi!

The Montaasi Film Club (Elokuvakerho Montaasi ry) will organize its election meeting on Tuesday, November 27th 2025 at 6 p.m., in which the new management and performance auditors for 2026 will be chosen. The election meeting will be held in the Montaasi clubroom in Otaniemi. Welcome!

The election meeting and the management positions are open to all Montaasi members. Studying in Aalto University, or being a student in general, is not required.

As a part of the Montaasi management, you get to organize movie nights, film excursions, the club’s own film productions and courses and much more! Management members get their own key to the Montaasi clubroom and can rent the club’s equipment with a special discount.

The management is composed of the board members and other officials.

The board includes:

the chairperson, secretary, treasurer and equipment manager

Other officials include, for example:

screening managers, course managers, production manager, publicist, archive manager, web-manager, graphic designer, photographer or another suitable role

The exact tasks of the officials are established based on the interests of the person in that position. As an official of Montaasi, you have a great opportunity to learn more about the inner workings of the club and find a suitable role in the club’s management. Our fundamental goal is not to find the right person for the job, but the right job for the person.

You can find more detailed descriptions of various positions available at Montaasi here: https://drive.google.com/file/d/1X-cRoQL8v1DHpDjMokrbTXTCvAZB-jQk/view?usp=sharing
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The current management of Montaasi will be happy to answer any questions you may have about the club. You can come chat to us during Sunday’s movie nights or send us an email at montaasi(at)gmail.com

You can apply for positions during the election meeting itself or by filling the following form:
application form

Invitation to the election meeting

WHAT: The election meeting of the Film Club Montaasi (Elokuvakerho Montaasi ry)
WHEN: Thursday, November 27th, 2025 at 6 p.m.
WHERE: The Montaasi Clubroom, Otakaari 20A in Otaniemi, Espoo

Meeting agenda:

opening of the meeting
selecting the chair and secretary of the meeting
selecting the meeting minutes inspectors (2 persons)
selecting the vote counters (2 persons)
establishing the legitimacy and quorum of the meeting
approving the meeting agenda
selecting the board chairperson for the next management term
selecting the secretary, treasurer, and possible other board members for the next management term
selecting the management officials for the next management term
selecting the operations inspector and vice operations inspector for the next management term
voiding of expired debts and claims on Montaasi’s accounting
other subjects mentioned in the meeting invitation
closing the meeting

In Espoo 13.11.2025
Board of Montaasi

Film Club Montaasi's Rules for Equipment Rentals

Updated 22.1.2009 (English translation updated in 2025; in case of discrepancy, the Finnish text applies)

General terms

The rental of equipment requires membership in Montaasi. The lessee rents equipment from Montaasi in accordance with these rules. A binding agreement for the rental of equipment between the parties is created when Montaasi accepts the reservation, and it is confirmed in writing when picking up the equipment. Montaasi may, at its discretion, choose not to rent the equipment (i.e. not accept the reservation). The membership fee for the current membership term and the rental price for the agreed rental period must be paid to Montaasi's account when picking up the equipment. The lessee must present a receipt for the payment transaction. Alternatively, the rental price can be paid in cash when picking up the equipment. The lessee must prove their identity when picking up the equipment, if requested.

Rental price

The equipment has a daily rental fee according to a separate price list. The rental fee is paid for the day of rental and for each subsequent day (a day begins at midnight, 00:00). Rentals of less than 24 hours will be charged as one-day rentals. The rent is paid for the agreed rental period. If the lessee returns the equipment early, Montaasi will not refund the rent for the remaining rental period.

Rental period

Equipment can be reserved for a maximum of seven (7) consecutive days at a time. Longer, continuous reservations will be processed separately by Montaasi's board. After the equipment has been rented, the equipment manager may grant an extension of the rental period for a maximum of seven (7) days at a time, if there are no other reservations. However, extending the rental period to more than 14 days from the start date requires the board's approval. If the return is delayed beyond the agreed time, the lessee must pay double the daily rental price as a late fee for each day that exceeds the rental period. In addition, Montaasi may cancel the lessee's rental right.

Cancelling the reservation

If the lessee cancels the reservation before picking up the equipment, the lessee must pay half of the rent for the cancelled rental period. Montaasi may, for compelling reasons (e.g. equipment breakage), cancel the reservation before the equipment is picked up. In this case, the lessee will be refunded the rent for the cancelled rental period. Montaasi is not obliged to compensate the lessee for any damages or costs resulting from the cancellation of the reservation.

Equipment inspection

The equipment is rented without a separate guarantee of functionality. The lessee must inspect the functionality of the rented equipment at the start of the reservation. If a defect or deficiency is discovered in the equipment, the reservation can be cancelled without costs to the lessee.

Use and maintenance of the equipment

The lessee undertakes to use and store the equipment carefully and appropriately. The equipment may not be handed over to a third party without permission from Montaasi. The lessee may not make any modifications or repairs to the equipment without separate permission from Montaasi. The equipment may not be transported from Finland without separate permission from Montaasi.

Damage and defects

The lessee must notify Montaasi of all defects that arise and damages that occur in the equipment during the rental period. If the lessee has caused damage to the equipment, the lessee must return the damaged equipment as soon as possible and reimburse Montaasi for the repair costs. If the equipment or part of it is destroyed, lost or, for some other reason, cannot be repaired or returned to Montaasi, the lessee must reimburse the costs of acquiring new, similar equipment. If a defect occurs in the equipment during the rental period that is not due to the activities for which the lessee is responsible, the lessee will be reimbursed for the rent for the unused rental period. Montaasi is not obliged to compensate the lessee for any damages or costs caused by defects or deficiencies in the equipment.